WRLC Digital Collections Production Center (DCPC) Guidebook

Project Planning

During the course of each digitizing project, a number of project planning documents will be developed, including:

  • Project agreement
  • Rights and permissions statement
  • Material characteristics and scanning specifications
  • Metadata scheme and template

The Project Agreement includes information about:

  • Owning library (including contact person)
  • General description of the physical archival collection
  • Description of the digital collection(s) (formats and quantities, relationship to the physical collection)
  • Delivery and retrieval plans for the original materials
  • Special handling requirements if any
  • Conversion schedule

WRLC requires the owning library to affirm that it has the rights to digitize the material in the collection. In cases where works to be digitized are covered by copyright, the owning library is responsible for obtaining permission to digitize and disseminate the works from the copyright holder. A copy of the permissions document must be provided to WRLC along with the materials.

The Colorado Digitization Project has developed an excellent summary of the "Legal Issues to Consider When Digitizing Collections" located on their website at http://www.cdpheritage.org/resource/legal/legal_issues.html

 

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